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Lancaster, PA, US

Secretary, ERP, Administrative Assistant, Part Time, Administrative, Technology, Research


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Job Description :


Want to work for a company that gives you opportunities to grow in a collaborative environment? How about working for a global manufacturer with a rich history and even brighter future? 


Armstrong World Industries began over 150 years ago as a small cork-cutting shop in Pittsburgh, PA. From that small business, we became the global leader in ceiling, wall and suspension system solutions that contribute to better, more inspiring buildings that can improve how we all live, work, learn, heal and feel. At Armstrong World Industries you'll have the opportunity to make the most of your potential. Come build your future with us!


Armstrong World Industries, Inc. (AWI) has a job opportunity for a Part-time Administrative Assistant to be located in Lancaster, PA. The Administrative Assistant will be responsible for providing timely, accurate and efficient administrative support for an assigned functional area or department. Additionally, the Administrative Assistant will need to demonstrate high ethical standards, communication skills and an ability to maintain confidentiality.


Key Responsibilities of the Administrative Assistant:

  • Performing routine administrative functions, some of which are of a confidential nature
  • Receives, screens and directs incoming calls, visitors, and mail.
  • Communicating with outside vendors
  • Assisting with Purchasing requisitions and goods receipts
  • Ordering supplies using corporate credit card and Payment.Net system
  • Researching budget details on monthly basis
  • Working closely with managers under time-sensitive deadlines
  • Preparing presentations, reports and other documents, utilizing Microsoft Word, Excel and PowerPoint
  • Communicating with various AWI departments and all levels of management
  • Managing calendars and schedules with authority to schedule appointments and meetings
  • Planning and coordinating internal and external meetings
  • Composing correspondence upon request
  • Managing document retention
  • Processing overnight shipments using web-based systems


Job Share/Part-time Expectations

The standard hours of work would be noon-5pm each day; however, this position requires a flexible schedule and the potential of extended work hours to support business demands. The Administrative Assistant position consists of two part-time employees “job-sharing” in order to provide coverage to the Lobby between the hours of 7:30a and 5pm, Monday – Friday.  Time off considerations will be based on your job-share partner to be able to cover a day off that you request and approved by your manager.


"Job sharing" is an alternative work arrangement whereby the duties and responsibilities of a full-time position are shared by two part-time employees. Each employee may be responsible for the whole job and all of its tasks, or alternatively, some projects or tasks may be assigned independently. By definition, for a job to be shared, both employees are accountable for the majority of its responsibilities, and must interact in order to accomplish them.


Required Qualifications for the Administrative Assistant:

  • High school diploma or GED
  • 1+ years of related administrative support experience or training
  • Strong computer skills, advanced Excel skills, and basic proficiency with the rest of Microsoft Office
  • Excellent communication skills, both written and verbal
  • Strong organizational and research skills
  • Ability to prioritize, complete multiple tasks and follow through to achieve project goals
  • Ability to function effectively in a fast-paced high-volume work environment with strong attention to detail and accuracy
  • Ability to exercise good judgment in handling and processing confidential information
  • Ability to effectively job share


Desired Qualifications for the Administrative Assistant:

  • Bachelor’s degree
  • Experience with SAP


Why Armstrong?


Armstrong World Industries, Inc. (AWI) is a leader in the design and manufacture of innovative commercial and residential ceiling, wall and suspension system solutions. 


At home, at work, in healthcare facilities, classrooms, stores, or restaurants, Armstrong World Industries offers interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.


For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we’re here to serve – our customers, our shareholders, our communities and our employees.



Equal Opportunity Employer: AWI is an Equal Opportunity Employer M/F/Disabled/Vets



Notice to Staffing Agencies, Placement Services, and Professional Recruiters


Armstrong World Industries, Inc. has an internal Staffing Department. Recruiters are hereby specifically directed NOT to contact Armstrong employees directly in an attempt to present candidates.


Armstrong will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Armstrong, including unsolicited resumes sent to an Armstrong mailing address, fax machine or email address, directly to Armstrong employees, or to Armstrong’s resume database will be considered Armstrong property. Armstrong will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Armstrong will consider any candidate for whom a Recruiter has submitted an unsolicited resume to have been referred by the Recruiter free of any charges or fees.


Armstrong will not pay a fee to any Recruiter that does not have a signed Armstrong contract in place specific to the position for which the resume was submitted. 


Recruiting vendor agreements will only be valid if in writing and signed by Armstrong's Corporate Talent Acquisition Manager or his or her designee. No other Armstrong employee is authorized to bind Armstrong to any agreement regarding the placement of candidates by Recruiters. By submitting a candidate to Armstrong, recruiters agree to be bound and comply with this policy.

Nearest Major Market: Lancaster

Job Segment: Secretary, ERP, Administrative Assistant, Part Time, Administrative, Technology, Research

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