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Lancaster, PA, US

Secretary, Administrative Assistant, Database, Machinist, Contract Manager, Administrative, Technology, Manufacturing, Legal


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Job Description :


Want to work for a company that gives you opportunities to grow in a collaborative environment?  How about working for a global manufacturer with a rich history and even brighter future? 


Armstrong World Industries began over 150 years ago as a small cork-cutting shop in Pittsburgh, PA. From that small business, we became the global leader in ceiling, wall and suspension system solutions that contribute to better, more inspiring buildings that can improve how we all live, work, learn, heal and feel. At Armstrong World Industries, you'll have the opportunity to make the most of your potential. Come build your future with us!



Armstrong World Industries, Inc. (AWI) has a job opportunity for an Administrative Assistant located in Lancaster, PA. The Administrative Assistant will provide timely, accurate, and efficient administrative support for key management in the Architectural Specialties department. Additionally, the Administrative Assistant will need to become knowledgeable of the organization’s policies and practices, demonstrate high ethical standards, communication skills, flexibility, and the ability to maintain confidentiality.  This position functions in a fast paced, growing department.


Key Responsibilities of the Administrative Assistant


Primary Responsibilities

  • Provide direct support for seven managers including the VP of Commercial Solutions and as well as support the entire Architectural Specialties Department
  • Utilize CWT to arrange travel for managers as needed
  • Organize sales meetings and customer training events
  • Expense reporting and approving on behalf of managers
  • Implement and maintain Cobblestone contract management software for all AS contracts


Other Responsibilities

  • Working closely with the managers under time-sensitive deadlines
  • Preparing presentations, reports and other documents, using PowerPoint, Excel and Word
  • Managing calendars and schedules with authority to schedule appointments and meetings
  • Composing correspondence upon request
  • Managing document retention
  • Assisting with Purchasing requisitions and goods receipts
  • Ordering supplies using corporate credit card and Payment.Net system
  • Processing and managing the move, transition, and the onboarding of employees, including telephone, office space, network access, and orientation schedules
  • Processing overnight shipments using web-based system
  • Providing back-up for other Administrative Assistants as needed
  • Performing other administrative duties as required


Required Qualifications for the Administrative Assistant

  • High school diploma
  • 1+ years of related experience
  • Strong computer skills with basic proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook)
  • Excellent verbal and written communication skills
  • Ability to prioritize, complete multiple tasks and follow through to achieve project goals
  • Ability to adapt to change and maintain a positive attitude and strong work ethic
  • Ability to be flexible to adjust to changing priorities
  • Ability to function effectively in a fast-paced high-volume work environment with strong attention to detail and accuracy
  • Ability to exercise good judgment in handling and processing confidential information
  • Ability to interact with all levels of management and external customers
  • Willingness to embrace change and continually looking for opportunities to improve processes, functions and actions to maximize efficiency and customer value


Desired Qualifications for the Administrative Assistant

         Bachelor’s degree



Why Armstrong?


Armstrong World Industries, Inc. (AWI) is a leader in the design and manufacture of innovative commercial and residential ceiling, wall and suspension system solutions. 


At home, at work, in healthcare facilities, classrooms, stores, or restaurants, Armstrong World Industries offers interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.


For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we’re here to serve – our customers, our shareholders, our communities and our employees.


Benefits Package

  • Standard benefit package offerings: Medical, dental, prescription drugs, life insurance
  • Long term disability coverage
  • Vacation and sick time
  • Product discount programs.


Equal Opportunity Employer: AWI is an Equal Opportunity Employer M/F/Disabled/Vets


Notice to Staffing Agencies, Placement Services, and Professional Recruiters


Armstrong World Industries, Inc. has an internal Staffing Department. Recruiters are hereby specifically directed NOT to contact Armstrong employees directly in an attempt to present candidates.


Armstrong will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Armstrong, including unsolicited resumes sent to an Armstrong mailing address, fax machine or email address, directly to Armstrong employees, or to Armstrong’s resume database will be considered Armstrong property. Armstrong will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Armstrong will consider any candidate for whom a Recruiter has submitted an unsolicited resume to have been referred by the Recruiter free of any charges or fees.


Armstrong will not pay a fee to any Recruiter that does not have a signed Armstrong contract in place specific to the position for which the resume was submitted. 


Recruiting vendor agreements will only be valid if in writing and signed by Armstrong's Corporate Talent Acquisition Manager or his or her designee. No other Armstrong employee is authorized to bind Armstrong to any agreement regarding the placement of candidates by Recruiters. By submitting a candidate to Armstrong, recruiters agree to be bound and comply with this policy.



Nearest Major Market: Lancaster

Job Segment: Secretary, Administrative Assistant, Database, Machinist, Contract Manager, Administrative, Technology, Manufacturing, Legal

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